Mailroom Automation

Digital Mailroom Solutions

PostScan Mail operates enterprise-grade digital mailrooms through strategically located primary hub facilities across the United States. We process high volumes of inbound mail, digitize each item, and deliver secure access through your organization’s virtual mailbox dashboard.

Authorized users can view, manage, route, forward, or archive mail online, eliminating manual handling and improving operational efficiency.

For organizations that prefer to retain their existing mailing address, PostScan Mail also offers scheduled on-site mail pickup. Our team collects mail directly from your facility and processes it securely at our hub, eliminating the need for a change-of-address.

What Makes Digital Mailroom Best

Enterprise Integration & Automation

PostScan Mail is built for seamless enterprise integration. Through the PostScan Mail Developer API, organizations can connect mail activity directly into internal workflows, dashboards, and document management systems. Scanned mail can be automatically routed to platforms such as Google Drive, Dropbox, OneDrive, or Slack, while metadata and documents can be retrieved programmatically to power automation and eliminate manual handling.

Real-time notifications can be configured for critical mailroom events, including new mail received, open and scan completion, shipping requests, billing receipts, and item transfers. Each alert can include a PDF copy of the scanned document, providing immediate visibility within the systems your team already uses.

Organizations can also enable AI-powered mail summaries to automatically generate concise overviews of scanned documents, helping teams review inbound mail faster and prioritize action without manually reading every page.

Digital Mailroom How It Works

Multi-Address Mailbox Support

Enterprises operating across multiple states or branch locations can manage all mailing addresses under one secure account with Multi-Address Mailbox Support. Organizations can maintain multiple registered addresses, consolidate mail from different regions into a single dashboard, apply address-specific access controls, and retrieve mail data across locations through the Developer API. This structure simplifies reporting, reconciliation, and operational oversight for distributed teams while maintaining centralized visibility and control.

Digital Mailroom Service Highlights

Customized Digital Mailroom Workflows

No two organizations handle mail the same way. We design customized digital mailroom workflows tailored to your operational requirements, including specialized routing rules, automation logic, integration with internal systems, and API-driven reporting and monitoring. Our team works closely with your stakeholders to develop a strategy that aligns with your existing technology stack, security requirements, and internal processes, ensuring a seamless and scalable implementation.

No Secure Place For High Value Items

How It Works

  1. Schedule a free enterprise consultation
  2. We evaluate your current mail operations
  3. We design a customized digital mailroom solution
  4. Implementation and integration
  5. Ongoing optimization and support

From onboarding to full deployment, we ensure a smooth transition to scalable, secure digital mailroom infrastructure.

Digital Mailroom Benefits

Corporate Mailroom Services at Scale

Our facilities handle high-volume inbound and outbound mail with defined turnaround times and transparent pricing. We offer scalable plans and enterprise-level support designed to grow with your organization and adapt to evolving operational demands. Contact our team to discuss your requirements and build a tailored digital mailroom solution aligned with your business objectives.

(2 months free)

most popular

starter

As low as $10/mAs low as $15/mAs low as $20/mAs low as $25/mAs low as $30/mAs low as $35/mAs low as $40/mAs low as $45/mAs low as $10/mAs low as $15/mAs low as $10/m

Sign Up
  • Letters or Packages
    30 per month
  • Open & Scan *
    Not included
  • Recipients
    2

most popular

standard

As low as $20/mAs low as $25/mAs low as $30/mAs low as $35/mAs low as $40/mAs low as $45/mAs low as $50/mAs low as $55/mAs low as $35/mAs low as $20/mAs low as $25/m

Sign Up
  • Letters or Packages
    60 per month
  • Open & Scan *
    10 per month
  • Recipients
    3

most popular

premium

As low as $30/mAs low as $35/mAs low as $40/mAs low as $45/mAs low as $50/mAs low as $55/mAs low as $60/mAs low as $65/mAs low as $45/mAs low as $30/mAs low as $35/m

Sign Up
  • Letters or Packages
    120 per month
  • Open & Scan *
    20 per month
  • Recipients
    6

most popular

starter

As low as $100/y

$120/y

As low as $150/y

$180/y

As low as $200/y

$240/y

As low as $250/y

$300/y

As low as $300/y

$360/y

As low as $350/y

$420/y

As low as $400.00/y

$480/y

As low as $450/y

$540/y

As low as $100/y

$120/y

As low as $150/y

$180/y

As low as $100/y

$120/y

Sign Up
  • Letters or Packages
    30 per month
  • Open & Scan *
    Not included
  • Recipients
    2

most popular

standard

As low as $200/y

$240/y

As low as $250/y

$300/y

As low as $300/y

$360/y

As low as $350/y

$420/y

As low as $400/y

$480/y

As low as $450/y

$540/y

As low as $500/y

$600/y

As low as $550/y

$660/y

As low as $350/y

$420/y

As low as $200/y

$240/y

As low as $250/y

$300/y

Sign Up
  • Letters or Packages
    60 per month
  • Open & Scan *
    10 per month
  • Recipients
    3

most popular

premium

As low as $300/y

$360/y

As low as $350/y

$420/y

As low as $400/y

$480/y

As low as $450/y

$540/y

As low as $500/y

$600/y

As low as $550/y

$660/y

As low as $600/y

$720/y

As low as $650/y

$780/y

As low as $450/y

$540/y

As low as $300/y

$360/y

As low as $350/y

$420/y

Sign Up
  • Letters or Packages
    120 per month
  • Open & Scan *
    20 per month
  • Recipients
    6
(2 months free)

startup

$100 /mo

$1200/y

  • Incoming Mail
    360 items per month
  • Open & Scan
    60 items per month
  • Recipients
    10
Learn More

business

$300 /mo

$3600/y

  • Incoming Mail
    1200 items per month
  • Open & Scan
    200 items per month
  • Recipients
    20
Learn More

enterprise

$600 /mo

$7200/y

  • Incoming Mail
    3000 items per month
  • Open & Scan
    500 items per month
  • Recipients
    30
Learn More
* Up to 10 pages, then $.25 cents per additional page.

All Plans Include:

  • Professional U.S. Street Address: Enhance your business presence with a real street address at prime mail centers or office buildings.
  • 24/7 Online Access & Unlimited Cloud Storage: Access your mail anytime, anywhere, with unlimited cloud storage for your convenience.
  • Instant Notifications: Receive real-time email alerts for every new mail and package, so you never miss an important delivery.
  • Detailed Content Scans: Get high-quality scans of your mail content, easily downloadable as PDFs for your records.
  • Local Pickup: Enjoy free local mail and package pickup at your subscribed location.
  • AI Mail Summaries: Instantly generate concise summaries of your scanned mail to quickly understand key details. Free for documents up to 20 pages.
  • Unlimited Junk Mail Discarding: Easily discard unwanted junk mail to keep your mailbox clean and organized.
  • Effortless Consolidation & Forwarding: Consolidate multiple items into one shipment and forward your mail or packages seamlessly.
  • Flexible Usage: Perfect for both personal and LLC business use.
  • Convenient Mobile App: Manage your mail on the go with our user-friendly app for both Android and iOS devices.
  • Comprehensive User Management: Add multiple recipients, manage users and departments with ease.
  • Versatile Shipping Options: Choose from multiple shipping carriers and get real-time shipping rates for the best deals.
  • Real-Time Tracking: Stay informed with shipment tracking and delivery updates right at your fingertips.
  • Detailed Sender Indexing: Easily keep track of who is sending you mail with our sender information indexing feature.
  • Efficient Mail Management: Enjoy a searchable and sortable mail management grid to organize your mail effortlessly.
  • Automated Mail Scanning: Benefit from automated inbound mail scanning for quick and easy access to your mail content.
  • Developer API Access: Programmatic access to mail data and automation for custom integrations.
  • Multiple Mailing Addresses: Easily link and manage multiple mailing addresses within one mailbox account, giving you greater flexibility for both personal and business use.

Additional Fees

Add'l Received
$0.50 per extra envelope or package scan.
Add'l Received
$0.50 per extra envelope or package scan.
Add’l Open & Scan
Each open and scan will be charged based on item and number of pages.
$2.00 per envelope for up to 10 pages, then $0.25 per additional page
Mail Forwarding
Mail items can be bundled into a single package and forwarded.
$2.00 for the first item, then $0.50 per additional item plus the cost of shipping.
Mail Storage
Mail items are stored free for 30 days.
The first 30 days are free, then $0.05 per envelope per day.
Package Storage
Packages are stored free for 7 days.
The first 7 days are free, then $0.10 per pound per day.
Add’l Recipients
You can add a dedicated mailbox for other individuals or businesses.
$5.00 per month, per additional recipient or user.
Add'l Mailboxes
$5.00 per month, per additional mailbox.
Mail Shredding
Mail items are shredded for an additional fee.
$1.00 per item for the first 10 pages, then $0.15 per additional page.
Oversized Packages
$0.25 per pound for packages weighing more than 25 lbs or measuring more than 110 inches in length and girth.
Local Pickup
Enjoy free local mail and package pickup, and meet the team that handles your mail deliveries.
Registered Agent
Reliable receipt of legal documents and correspondence for your business at $5.00 per month, per business name, billed annually at $60.00 per year.
Add'l Received
$0.50 per extra envelope or package scan.
Add’l Open & Scan
Each open and scan will be charged based on item and number of pages.
$1.50 per item, up to 15 pages, then $.20 cent per additional page.
Mail Forwarding
Mail items can be bundled into a single package and forwarded.
$2 for the first item, then $0.50 cents per additional item plus the cost of shipping.
Mail Storage
Mail items are stored free for 30 days.
The first 30 days are free, then $.05 per envelope per day.
Package Storage
Packages are stored free for 7 days.
The first 7 days are free, then $.10 per pound per day.
Add’l Recipients
You can add a dedicated mailbox for other individuals or businesses.
$5 per month, per additional recipient or user.
Mail Shredding
Mail items are shredded for an additional fee.
$1 for the first 10 pages, then $.15 cents per additional page.
Oversized Packages
$.25 per pound for packages weighing more than 25lbs or measuring more than 110 inches in length and girth.
Add'l Received
$0.50 per extra envelope or package scan.
Add’l Open & Scan
Each open and scan will be charged based on item and number of pages.
$1.25 per item, up to 20 pages, then $.15 cent per additional page.
Mail Forwarding
Mail items can be bundled into a single package and forwarded.
$2 for the first item, then $0.50 cents per additional item plus the cost of shipping.
Mail Storage
Mail items are stored free for 30 days.
The first 30 days are free, then $.05 per envelope per day.
Package Storage
Packages are stored free for 7 days.
The first 7 days are free, then $.10 per pound per day.
Add’l Recipients
You can add a dedicated mailbox for other individuals or businesses.
$5 per month, per additional recipient or user.
Mail Shredding
Mail items are shredded for an additional fee.
$1 for the first 10 pages, then $.15 cents per additional page.
Oversized Packages
$.25 per pound for packages weighing more than 25lbs or measuring more than 110 inches in length and girth.

Do you have any additional questions?

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